AI Lead Capture and Follow-Up
Archi Group builds AI systems that respond to every inquiry within seconds, ask the qualifying questions you would ask, book meetings onto your calendar, and follow up politely and persistently until a lead books or says no. Speed and consistency win deals, and both are automatable.
The lead you paid for went cold last night
A visitor fills out your form at 9pm. Nobody replies until the next afternoon. By then they have already spoken with a competitor who answered in five minutes. Most businesses lose deals not because their offer is weak, but because the reply came hours late and the follow-up stopped after one email. Every marketing dollar gets more expensive when leads leak like this.
What we build
One connected system from first click to booked meeting:
- Instant responses to form fills, emails, and chat inquiries, in your voice, within seconds
- Qualification that asks the questions you would ask and routes hot leads straight to your phone
- Meeting booking directly onto your calendar, with reminders that cut no-shows
- Follow-up sequences over email and SMS that continue politely until a lead books or opts out
- CRM logging so every touch is recorded without anyone typing
- A monthly report on response times, conversion, and where leads drop
Built by people who chase their own leads
We field inquiries every day across our own companies: quote requests at an HVAC business, buyer and seller leads in real estate, trade orders at our lighting stores. Over 15 years of running businesses taught us the same lesson everywhere: the fastest, most consistent responder wins the job. We build systems that make you that responder.
What it costs
Builds run $3,500 to $9,000 depending on channels and integrations. Ongoing care starts at $300 per month, covering monitoring, tuning, and improvements. For context, agencies typically charge $3,000 to $15,000 for a single automation workflow of this kind and often bundle it into larger retainers. Free AI audit and fixed quote first, always.
How it works
- 1
Free audit. A 20 minute call where we find the three places AI can save your business the most time or money. You get a fixed quote, whether or not you hire us.
- 2
Build. Most projects go live in 2 to 6 weeks. You approve everything before it touches a customer.
- 3
Run. We monitor, fix, and improve the system every month, and you get a plain English report on what it did.
Common questions
How fast does it respond to a new lead?
Within seconds, around the clock. Research on lead response has shown for years that contact rates collapse as minutes pass. The system never sleeps on a lead, and it never forgets a follow-up.
Will leads feel like they are talking to a robot?
The messages are written in your voice and reviewed by you before launch. Qualification reads like a helpful person asking sensible questions, and a real lead can reach a human at any point.
What does it connect to?
Website forms, email inboxes, SMS, and most CRMs, including HubSpot and Salesforce. If you have no CRM, we can set up a simple one as part of the build.
Can it qualify leads, not just reply fast?
Yes. You define what makes a lead worth your time: budget, location, timeline, job type. The system asks, scores, and routes hot leads to you immediately while nurturing the rest.
What happens to leads that never answer?
They enter a polite long-term sequence that checks in over weeks, not hours, and stops the moment someone opts out. Old lead lists often hide real revenue, and we can rework yours as part of the build.